Agenda
Minutes of the last CB at the November 2015 meeting have been approved.
Proposal to create a new SSD task and to vote as task leaders D. Martello and R. Engel.
F. Sarazin is proposed as co-task leader of SD task.
L. Nellen makes the proposal to vote immediately. M. Erdmann points out that F. Sarazin is already task leader of the Long Term Performance task. Kampert says he's not anymore but he will report about this later. Vote is taken later (see item SD task leader).
See the report to the CB. J. Horandel informs that some points have been already addressed with G. Avila.
Started at this meeting but not yet completed. (De Souza erroneously not included in the list of reviewers in the slides). Phone call in April will follow and the next report is expected at the analysis meeting in Karlsruhe.
Only 20% of funds for this year received so far.
Sufficient to operate only for the next 4 months. Payments arrive far too late. Already 1 year ago most part of the reserve was used. Many countries pay in December, that cannot be accepted.
Transition from FOPAA to AHUEKNA in progress.
SOSA installation in progress (components shipped from Italy), a MOU should be formulated.
Power line to the Italian Land: G. Avila pushing the province to a timely solution, in the meantime the LA generator can be offered to the landowners.
Landowners issues: threatening us with the option of removing tanks. Getting in contact to find a solution (increase the renting fee).
Costs of the AugerPrime Ceremony: every country has to pay about 1000 USD (only few countries replied so far).
AugerPrime Issues: local staff is in charge only to support deployment, participating groups are in charge of doing it.
Long Term Performance: Pedro Assis will take over the SD Long Term task (replacing F. Sarazin) . Task leaders are now Claudio Di Giulio (FD/Hybrid) and Pedro Assis (SD).
AugerPrime fundings: in case a country has money approved for AugerPrime, they must inform Allekotte or Kampert about their plans according to WBS, in order to account them as AugerPrime money. In 6 weeks, report to the FB. Every country should inform about the progress with the funds. Email as a reminder will be circulated.
CC report presented in the opening session
M. Mostafà: a list of the people that are interested to give talks is needed to be circulated to the CC.
A. Castellina points out that they sent already emails to request such a list and only 3 answered (they have already troubles in finding speakers for 3 conferences).
J. Horandel proposes to circulate an email to inform about the conferences which are not yet covered. K-H. Kampert: if a conference is approaching, he suggests to send an email as a reminder.
A. Haungs asks which are the procedures for the approval.
M. Mostafà asks to see the report of AERA, Kleinfeller's slides are not complete.
L. Nellen shows the preliminary AERA ORR report. The CB has to give the green light. He suggests to vote immediately, while the Project Management will take decisions once the review has been approved by the CB.
J. Horandel: some points have been already addressed and some others will be in time for the Karlsruhe analysis meeting.
L. Nellen invites the CB to vote for the approval of the ORR.
AERA ORR approved with no votes against and 2 abstentions.
M. Mostafà asks for more details about fundings for the data release.
H. Haungs: the need is 2 dedicated new FTE for 2 years, 1 dedicated Auger FTE for maintenance and operation of the centre, hardware (around 100 k€).
P. Privitera points out that there have been a proposal to blind data for 10 years.
C. Timmermann says it has been a bad interpretation of his talk.
H. Haungs reminds that the proposal was to release just 10% of the cosmic ray data and asks whether we should make public 100% of the data.
L. Nellen propose to come back to the policy of the data release later, the discussion about the data centre comes first.
Document about service tasks (ST) approved in Ischia. After the November meeting a preliminary list of the service tasks has been prepared in collaboration with the task leaders. 15 service tasks identified so far using the draft distributed (see slides). They are posted on the dedicated web page.
Take home message: crucial tasks are in the hands of a few people.
K-H. Kampert: are only newcomers supposed to work on the ST?
L. Perrone: not only newcomers.
T. Huege: what is going to happen now? How is manpower going to help in this tasks?
L. Perrone: the PM should decide.
A. Bueno cordially invites the CB to read the document approved in Ischia. Everything is written there.
K-H. Kampert: Project management should approach the institutions if there will be no response to STs.
There are still a few incomplete shifts for 2016. R. Smida asks to report to him if an institution has troubles with shift assignments for 2017. Signing up for 2017 will be opened before the analysis meeting.
K-H. Kampert: Institution should go to their people and ask for shifters.
A. Bueno: it was not clear that there was still a problem for this year.
C. Timmermann: if people can come to the meeting they can do a shift.
J. Rautenberg: not only one person in the remote control room. We need 2 persons. If you look at the balance, it would be also a possibility to share the loads between institutions for remote shifts and malargue shifts.
R. Engels: find a compromise. There has to be an iteration. If an institution cannot send a shifter, we cannot simply cancel the shift.
Kampert: people with very short notice don't come for whatever reason. What happens in this case?
R. Smida: I cannot do anything in this case. People in shift work more, or Mariano is involved, no other way.
Kampert: this cannot work.
V. De Souza: if we don't put a penalty this won't be solved. It's already many years we are discussing this.
L. Nellen: more control rooms will be operating on this side of the atlantic. This could help.
More discussion, penalties suggested could be not voting at the CB or not signing the papers.
A. Bueno: there are ways to know who's coming to the meetings, we can check if people is coming to the meeting and not sending people to the FD shifts.
L. Nellen suggests R. Smida to circulate an email with the shift balance and Kampert / Bueno to circulate a document with the policy for the penalties for missing FD shifters.
Project Management changes (refer to Ingo / Patrick for WBS items). More information later.
K.H. Kampert will come back with an email to remind about the funds use for AugerPrime.
The task leaders asked to the PM to dissolve the task since they completed the mission. The subtasks will take care of the needed items. The CB thanks the UTF task leaders for their excellent job.
L. Nellen: proposal to vote for the creation of the SSD task. It was asked to give first a look to the organization of the tasks. The present scheme of the tasks is shown.
The Project Management proposed the creation of the SSD task. Votation.
The Project Management agrees that AERA should change from a Task Force (which is short lived) to a proper task, but the AERA task creation is not to be discussed here (waiting for the completion of the ORR review and actions).
Piotr Homola is the next designed to prepare the November 2016 meeting agenda.
Jim Matthews is approved as the chair of the search committee for the election of the spokesman and co-spokesman at the November meeting.
The General framework MOU proposed has the same strategy as for the Auger/IceCube/TA MoU. General agreement to renew it every 3 years. One Annex to specify the MoU participants. One or more Annex(es) specific for each to-be-performed analysis (to be voted by the CB as they become available). Procedure: documents are prepared with the TA counterpart; first the documents are submitted to the Auger and TA spokespersons for a green light to proceed and then submitted to the Auger CB / TA counterpart for vote and approval.
Privitera: why the energy threshold is different?
Ghia: to get full efficiency in both detectors.
Horandel: and the period?
Ghia: Data up to dec 2015, but we'll not release our data before we publish them.
Roulet: how we deal with the problem in the energy scale? We might need to correct the energy scale by 15%. Shouldn't we wait to correct?
Ghia: I would not like to lose the momentum with TA. We are aware that there might be a correction, eventually up to 30% in energy. But it's not the moment.
Verzi: if we converge for the update of the energy scale, can we update the comparison to TA in progress?
Ghia: for the moment we don't tell to TA. Then we'll see.
Smida: to be precise, calibrations may have another upward shift
Pierog: we should use their energy scale in our data too.
Ghia: TA is caring about the shift and investigating, they might find an issue in their part too, and they don't know we might need to update the energy scale. Kleifges: how can you work already knowing that will be a shift and not telling them.
Ghia: for now we don't tell them. Once we have the update, we'll decide. Up to now, the energy scale of Auger I the one we published at ICRC and the data are those we share with TA.
Discussion about MoU and corrections by M. Erdmann. Details are in the slides.
Ask to the CB to vote today on the modified MoU Auger/TA and the 2 Annexes.
Privitera asks for clarification of some of the modifications.
Nellen proposes to english native speaking to correct the document (B. Dawson accepts to correct the document) and then circulate to Ghia / Deligny / Erdmann again. Roulet suggests to vote separately for the MoU and the Annexes Erdmann agrees to vote separately as Roulet suggested.
More discussion. Roulet: the experiment mismatch between Auger and TA is one of the main points.
Deligny: address as soon as possible but don't stop the process.
Changes needed for
Updated document to be circulated later for revision and approval by the CB.
Earlier this session: Piotr Homola designed to prepare the November 2016 meeting agenda.
By now, no candidates to host the 2017 Analysis Meeting and deadlines for ICRC2017 are not yet known.
Kampert informs about some preliminary deadline for the ICRC2017 (to be confirmed):
Kleifges: we don't know the candidates, we should postpone the decision about the dates.
Nellen: I suggest to postpone the decision to the Karlsruhe meeting, where we could have candidates and better knowledge of the deadlines for the ICRC2017. We already talked to several of the US collegues.
Proposed dates: Feb 16th – 21st, March 5th – 10th, March 12th – 17th.
Other events to take into account: Carnival (feb 23th-28th) , Vendimia (Feb 28th – Mar 8th)
Mostafà: if we meet in November, February is too close
Nellen: superimposition to some events (Carnival in Rio and Vendimia in Mendoza) might suggest to avoid matching dates.
Ghia: generally we meet in February also to discuss the state of the analysis for the ICRC, so we must know the dates of the deadlines to decide.
Offline workshop (22.06 to 24.06) right before the Analysis Meeting. A poll for interest and suggestion will be sent out to the collaboration list.
Introduction by M. Mostafà.
Only one candidate as Chair (L. Nellen). Three candidates as co-chair (M. Bohacova, V. De Souza and L. Perrone)
Roulet: it is a bit odd to have just one candidate for the chair of the CB.
Mostafà: it's not just that we had a big number of nominations for the CB chair and we didn't search for others. No others wanted to participate as candidate.
Kampert: Anybody asking for secret vote ?
P. Assis: I ask for secret vote.
A. Bueno: in this case just write YES or NO on the paper.
Votation for Lukas Nellen to continue as chair of the CB approved by a large majority. He accepts the duty.
Votation for the co-chair of the CB. Lorenzo Perrone has been elected. He accepts the duty.
C. Dobrigkeit suggests to prepare “analysis notes” for each paper, to have more details about the analyses used for the paper and to keep track of it.