Project Managers

Slides on changes in project management.

Karl-Heinz Kampert was invited to discuss project management and executive issues. Karl-Heinz displayed an excerpt from the project management plan explaining that the project manager (PM) and deputy project manager (DPM) are appointed by the spokesperson, approved by the CB and confirmed by the Finance Board (FB).

It was then proposed that Jonny Kleinfeller would retire as PM and Ingo Allekotte would retire as DPM, with Ingo being re-appointed as PM and Patrick Stassi appointed as DPM. The CB approved the proposal.

Karl-Heinz thanked Jonny for his many contributions and noted that he will continue working for the project, with a focus on AugerPrime. Radomir Smida reminded the collaboration that Jonny will remain as the FD subtask leader.

AMIGA Follow-up review

• Summary of the report from the review committee
• AMIGA review and upcoming reviews

Ingo Allekotte was invited to report on the AMIGA follow-up review. Ingo reminded the CB of the AMIGA review history. In 2016 a follow-up Operations Readiness Review was set up, with a panel comprising Charles Timmermans, Fausto Guarino, Ralf Engel, Vitor de Souza, Dave Nitz and Julian Rautenberg. It was recommended that the parts for the full AMIGA detector should be acquired only after passing a Critical Design Review.

Ingo noted that an AERA ORR was performed in March 2016 and approved by the CB, with a panel comprising Bruce Dawson, Lukas Nellen, Patrick Stassi, Piera Ghia, Ruben Squartini and Xavier Bertou. A minor remaining issues is the promotion of AERA from a "Task Force" to a "Task". Lukas noted that this is essentially a formal change, and that there are no expected changes pending in terms of day-to-day operations. The CB approved this change in AERA status.

Planned Atmospheric Monitoring Status

Lukas informed the CB that a review of the atmospheric monitoring status is planned for the November 2016 meeting, and that the committee and charge to the committee will be established. Ralf Engel proposed delaying this review, given the other items pending for the November meeting. Karl-Heinz pointed out that in the past it has been possible to accommodate multiple reviews in parallel sessions. Bianca expressed a preference for conducting the atmospheric monitoring review sooner rather than later. Lukas reiterated that we should proceed with the review as soon as possible.

Change in collaboration password

Lukas warned the CB that a change in the Auger password is imminent. The changed password will be distributed during the November 2016 collaboration board meeting.

Outcome of the Finance Board (FB) meeting in Rome

Presentation about the Finance Board meeting.

Karl-Heinz discussed the outcomes of the FB meeting which took place 22 April 2016 in Rome. Karl-Heinz noted that some of the material was already presented in previous sessions. Karl-Heinz reported on the material he presented to the FB, including scientific output of the observatory. He noted the comments from the Scientific Advisory Committee, which suggested that special attention be paid to the reliability of new electronics, optimization of the power budged, sensitivity to environmental conditions and their effect on calibration, and the lack of manpower available for simulation software and the risk associated with underestimating the importance of this task.

At the FB meeting, Ingo reported that expenditures of 2015 were smaller than expected, resulting in $95k carryover to 2016.

Karl-Heinz reported on the transfer of operating money from FOPAA to AHUEKNA, a process that is now more-or-less complete, and suggested sending a letter of thanks from the CB to the FOPAA team.

Karl-Heinz displayed some notes from the FB round-table discussions, indicating the level of support from various countries.

Clarification on AugerPrime Usage

Presentation on *AugerPrime* name usage

Several questions have arisen regarding the use of the term "AugerPrime" in official capacities such as titles on InSpire or library documents. The minutes of the 2015 Ischia Analysis meeting state, "The name of the observatory will stay 'The Pierre Auger Observatory.' The name voted on today will refer to the upgraded detector." In summary:

• The Pierre Auger Collaboration will not change its name
• The Pierre Auger Observatory will not change its name
• The upgraded detector will be called AugerPrime
• AugerPrime is written is "AugerPrime" not "Auger Prime, Auger-Prime, Auger'" or other variants.

Titles of papers may use the term 'AugerPrime' if it appears in the appropriate context, as in "The Pierre Auger Observatory Upgrade 'AugerPrime'." Lukas suggested that this clarification should be added to the house style document.

Approval of updated project management plan

• Updated Project Management Plan (30JUN16)
• Pages with changed passage in the Project Management Plan

Lukas informed the CB that there are a number of pending changes to the project management plan; the updated document is available on the CB web pages with changes to the MoU policy highlighted. The CB approved the proposed change in the bylaws.

FD shift report

Radomir Smida presented the FD shift report. In 2017, about 60 shifters will be required. Longer shifts for extended FD observation are not forseen for the next year. Radomir noted that there are several institutions which will have problems providing shifters, including several groups in the US which are hampered by the NSF funding problems. Radomir noted that each group should expect to send at least one shifter, irrespective of whether the group's shift balance is positive or negative.

Status of MoU with TA

Piera Ghia reported on the status of the MoU between Auger and TA. Recently the TA collaboration has indicated that they no longer wish to exchange information on the specific energy of each event. Instead, they wish to exchange only the energy thresholds. These proposed changes are still pending approval by the TA Executive Committee. Lukas asked the CB to consider whether to accept the changes proposed by TA. Charles Timmermans suggested waiting for the results of the TA EC meeting and taking an electronic vote once the results are known. Lukas noted that the point of the question posed to the CB is to determine whether to accept the TA conditions of exchanging only energy thresholds should the TA EC approve it, and asked for backing of the CB. The CB agreed to this.

Post meeting update: we were notified that the TA management approved the MOU and annex.

MoU with LIGO/Virgo

Presentation on MOU with LIGO/Virgo.

Karl-Heinz Kampert reminded the CB that at the previous CB meeting, a discussion was held regarding possible cooperation with the LIGO and Virgo collaborations. Both collaborations have expressed interest in formalizing an arrangement with Auger via an MoU. A phone conference involving the Virgo and LIGO collaboration leadership together with Jaime Muniz, Enrique Zas and Piera Ghia will be held to discuss potential joint scientific efforts and procedures and to decide how to proceed with an MoU.