Agenda
The minutes for the CB sessions November 2016 were approved without any observations or corrections.
Report presented by Piera Ghia. The availability of the slides will be announced to the whole collaboration.
Glennys Farrar expressed a worry to get a working team of spokesperson and co-spokesperson. She suggested to consider presenting pairs for the election. Piera replied that this doesn't seem necessary. Pairs have always found a way to work together, without the need to run as a team. We can expect this to happen again and don't have to change the procedure.
Ingo proposed Lukas Nellen as a co-taks leader for the DPA task, with Tom Paul as a task leader, since Tom has to reduce his time on Auger.
Approved.
Patrick Stassi presented the AugerPrime WBS.
Markus Roth asked about changing the accounting to Euros. Karl-Heinz Kampert replied that his will have to be done at some point. It is problematic for the Finance Board to follow the currency conversions.
Lukas presented the POEMMA request and asked for worries or objections. Do we share a fixed snapshot? Darko pointed out that the request includes the use of physics modules and that in the past, we usually shared fixed snapshot.
Use of a snapshot of offline approved.
Time Huege presented the proposed Analysis Archiving Policy.
Lukas mentioned that this had been proposed and approved in the past. But nothing happened to implement this. Karl-Heinz Kampert stressed that we have an agreement to archive analysis, approved by the CB.
Tim Huege explained that the AERA horizontal analysis has been documented and can be used as precedent. (Data files/code/etc.) He suggests to approve now. The recovery of the archived analysis has not yet been tried, it awaits a student re-taking the topic.
Lukas suggest to create a Working group to define what needs to be kept (space concerns). Tim reiterates: New publications should follow this. Please apply this procedure so it can be tried and improved. The PC will encourage the use of current publications.
Jörg presented a proposal for a radio upgrade (AERA upgrade slides).
Lukas asks Jörg to clarify the request to the CB:
VOTE: 25 in favor, 0 against, 2 abstentions. Support approved
Lukas presented the possibility to change the frequency of collaboration meetings from 3 to 2 per year. One of the important considerations mentioned is the possible impact on the observatory and in the community in Malargüe.
Ingo points out that this change would help institutions save money that could be used for other presence at the site, e.g., for FD shifts. Karl-Heinz mentioned there could be additional, topical meetings between the full collaboration meetings.
18 in favour, 5 against, 4 abstention
Change to 2 meetings per year approved
An e-vote about the meeting dates in Krakow will be held shortly.
Radomir presented the status and balance of FD shift. He suggested to consider having people in Malargüe who can be paid by institutions to perform FD shifts for them. Ingo pointed out that training and later keeping such people available is problematic, especially since they would only be hired on demand and be without work in between.
The 3rd annex to the MoU between Auger and TA was presented by Fred Sarazin.
The signed MoU with LIGO was presented to the CB.
Ingo mentioned that the owners of the so called Italian Land want us to remove the tanks from their land, since the promise to install a power line has not been kept over many years.